SUO Moto Disclosure

Manual on information under Section 4 (1) (B) of the Right to information Act. 2025 pertaining to Public Works Department

Section 4(l)(b) of the Act, in particular, requires every public authority to publish

following sixteen categories of information:

(i) the particulars of its organisation, functions and duties;

(10 the powers and duties of its officers and employees;

(iii) the procedure followed in the decision making process,

including channels of supervision and accountability;

(iv) the norms set by it for the discharge of its functions;

(v). the rules, regulations, instructions, manuals and records, held by it or under its

control or used by its employees for discharging its functions;

(vi) a statement of the categories of documents that are held by it or under its control;

(vii) the particulars of any arrangement that exists for consultation with, or representation

by, the members of the public in relation to the formulation of its policy or

implementation thereof;

(viii) a statement of the boards, councils, committees and other bodies consisting of two

or more persons constituted asits part or for the purpose of its advice, and as to

whether meetings of those boards, councils, committees and other bodies are open

to the public, or the minutes of such meetings are accessible for public;

(ix) directory of its officers and employees;

(x) the monthly remuneration received by each of its officers and employees, including

the system of compensation as provided in its regulations;

(xi) the budget allocated to each of its agency, indicating the particulars of all plans:

proposed expenditures and reports on disbursements made:

(xii) the manner of execution of subsidy programmes, including the amounts allocated

and the details of beneficiaries of such programmes;

(xiii) particulars of recipients of concessions, permits or authorisations granted by it;

(xiv) details in respect of the information, available to or held by it,reduced in an electronic

form;

(xv) the particulars of facilities available to citizens for obtaining information,

including the working hours of a library or reading room, if maintained for public use;

(xvi) the names, designations and other particulars of the Public lnformation Officers.

MANUAL ON INFORMATION UNDER 

SECTION 4(1) (B) OF THE RIGHT TO INFORMATION ACT, 2005 

PERTAINING TO PUBLIC WORKS DEPARTMENT

1. PARTICULARS OF THE ORGANIZATION, 

the particulars of its organisation, functions and duties,under section 4(b)(i)):

PWD is responsible for construction and maintenance of infrastructure in respect of roads, bridges and buildings in the State

The Engineer-in-Chief is the head of the Department. He controls and supervises the overall functioning of the Mizoram PWD. The Organizational Structure is divided into various sectors :

1. Engineer-in-Chief,
2. Chief Engineer, Roads/Highways/Buildings & other Departments,
3. Chief Architect.

FUNCTIONS AND DUTIES :

1. ROAD SECTORS : Chief Engineer, Roads is controlling maintenance and construction of rural roads/bridges in the State.

1. HIGHWAY SECTOR : Chief Engineer, Highways is controlling maintenance and construction of Highways/bridges in the States.

1. BUILDING SECTOR : Chief Engineer, Buildings is controlling maintenance and construction of Govt Buildings and Office Buildings in the State as well as Mizoram Houses located in other States.

1. CHIEF ARCHITECT : Chief Architect is responsible for the planning and design of Gov. Buildings to be built in the State.

1. POWERAND DUTIES OF OFFICERS AND EMPLOYEES :

the powers and duties of its officers and employees; under section 4(b)(ii));

1. Engineer-in-Chief :

1. The Engineer-in-Chief is the Head of the Public Works Department and is overall responsible to the Government of Mizoram for the efficient and effective administration and general professional control of Public Works within its jurisdiction. He, as the head of the Department, also functions as the Consulting Engineer to the Government and is their Principal Advisor on all technical matters falling within its purview.
2. The Engineer-in-Chief has full powers in tendering advice to the Government in respect of construction and repairs of buildings.
3. The Engineer-in-Chief has been delegated full powers to accept unusual conditions in tenders for works or supplies when advantageous to the Government. This power will be exercised in case of tenders falling in the powers of the Engineer-in-Chief or any authority subordinate to him.
4. The Engineer-in-Chief has the power to register contractors for : Class I, II, III & IV.
5. He will exercise full technical and supervisory control over the Chief Engineers, Superintending Engineers, Executive Engineers and all other officers working in the Department.
6. Full Power for Technical Sanction.
7. He will exercise full technical and supervisory control over the Chief Engineers, Superintending Engineers, Executive Engineers and all other Officers and Staff working in the Department.

1. Chief Engineer – Roads/Highways/Buildings & other Departments:

 i) The PWD functions on a Zonal basis headed by each Chief Engineers. All working particular zones are headed by Chief Engineer. The zones have field Circles and Divisions under them which are headed by a Superintending Engineer and an Executive Engineer respectively. The Chief Engineer is directly responsible to the Engineer-in-Chief who is the overall head of the department.

ii) Full Power for Technical Sanction.

iii) To manage, supervise and ensure an efficient functioning of the Officers and Staff under their Zones.

1. Superintending Engineer :
2. A Circle Office is an administrative office under the charge of a Superintending Engineer.  It co-ordinates and supervises the activities of two to more Divisions employed on construction and/or maintenance works.  It maintains close liaison with the Office of the Chief Engineer in regard to works and all technical matters and with the Office of the Engineer-in-Chief in regard to administrative matters concerning personnel of various categories.

1. Executive Engineer :
2. The executive unit of the Department is the Division, in charge of a Divisional Officer, i.e the Executive Engineer, who is responsible to the Superintending Engineer for the efficient execution and management of all works within his division. It is therefore part of his duties to organize and supervise the execution of works and to see that they are suitably and economically carried out with materials of good quality.

1. Sub-Divisional Officer :
2. The Sub-Divisional Officer (SDO) is the field unit responsible for supervision and execution of works, according to the norms and standards laid down in designs, drawings and estimates. The Sub-Divisional Officer (SDO) is responsible to the Divisional Officer, i.e the Executive Engineer (EE), for the management and efficient execution of works within their sub-divisions.

1. Junior Engineer/Section Assistant :
2. As Junior Engineers is the primary element in the executive unit.  He is responsible both for the execution of work and maintenance of accounts with which he is concerned.

1. Chief Architect :
2. To manage, co-ordinate and direct Project teams to ensure that the planning and design of public buildings for the Government of Mizoram and its agencies, satisfy all statutory requirements and the functional and structural requirements of the client and the occupants.
3. He/she is responsible for the management and efficient functioning of the Architect Cell and is accountable in this respect to his immediate superior,viz. the Engineer-in-Chief.
4. To supervise and guide the junior Officers/staffs under him/her and allocates work to them and to approve the Architectural design concept of projects dealt by the Senior Architect.

1. Sr.Architect :He/She aids Chief Architect in all respects.

1. Architect/Asst. Architect :He/She aids Sr. Architect/Architect in all respects.

1. CHANNELS OF SUPERVISION :

The procedure followed in the decision making process, including channels of supervisions and accountability; (under section 4(b)(iii));

Under the Chief Engineers respecting to their Sectors, there are 3/4 Circle Offices headed by one Superintending Engineers (SE). Each Circle Offices controls 2/3 Divisional Offices headed by one Executive Engineers (EE). Likewise, Each Divisional Office controls 2/3 Sub-Divisional Offices headed by one SDO (Sub-Division Officer). Further, One Sub-Division controls 2/3 Junior Engineers (JE)/Section Assistants (SA) stationed at Site Offices. Details are given below :

1. Engineer-in-Chief :

1. He will exercise full technical and supervisory control over the Chief Engineers, Superintending Engineers, Executive Engineers and all other officers working in the Department.

1. To report and seek approval of government in Departmental activities.

1. Chief Engineer :

1. The PWD functions on a Zonal basis headed by a Chief Engineer. All working particular zones are headed by a Chief Engineer. The zones have field Circles and Divisions under them which are headed by a Superintending Engineer and an Executive Engineer respectively. The Chief Engineer is directly responsible to the Engineer-in-Chief who is the overall head of the department

1. To supervise the progress of all works of the Department and control it within the fund allocation and report to Engineer-in-Chief on a regular basis.

1. Superintending Engineer :

1. The Superintending Engineer is the Head of the Circle and is overall responsible to the Government of Mizoram for the efficient and effective administration and general professional control of Public Works within its jurisdiction.

1. The Superintending Engineer should examine the books of Divisional Officers, viz. the Executive Engineer, and their subordinates and see that matters relating to the primary accounts are attended to personally by the Divisional and Sub-Divisional Officers and that the accounts fairly represent the progress of each work.

1. To co-ordinate and supervise the activities of the two or more Divisions headed by EE under his Circle engaged in construction and maintenance works.

1. Sr.EE/EE :

1. The Executive Engineer is the Head of the Division under his jurisdiction and is overall responsible to the Government of Mizoram for the efficient and effective  execution of Public Works within its jurisdiction.

1. To co-ordinate and supervise the activities of the two or more Sub-Divisions under his Division engaged in construction and maintenance of works.

1. SDO :

1. To co-ordinate and supervise the activities of the Site Office headed by JE under his Sub-Division engaged in construction and maintenance of works.

1. To ensure the efficient and effective management and supervision of the  technical and clerical staff attached to him/her and is accountable in this respect to his/her immediate superior, viz. the Executive Engineer.

1. JE :

1. To supervise and see that all works under his charge are done according to the specifications, drawings, standards laid down and approved samples.

1. Develop and monitor key performance indicators of Sectional Assistant/s and provide guidance and counsel to facilitate their continued development.

1. To submit required returns to his superior officer i.e. SDO.

1. SA :

1. To supervise and see that all works under his charge are done according to the specifications, drawings, standards laid down and approved samples

1. To submit required returns to his superior officer i.e. JE/SDO

1. NORMS FOR DISCHARGING FUNCTIONS :

The norms set by it for the discharge of its functions; under section 4(b)(iv));

Mizoram PWD is having Quality Policy as given below :

We, at Mizoram PWD, are committed to construct, maintain and provide technical services for infrastructural facilities as per the qualitative, quantitative and timely requirement of the stakeholders and enhance stakeholder’s satisfaction through continual improvement and meeting statutory and regulatory requirement.

E. RULES, REGULATIONS, MANUALS, ETC :

The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;(under section 4(b)(v));

Apart from the instructions/norms issued by the State Government, the Department has been adopting various Central Govt.’s Rules, Regulations, Instructions, Manual, etc. which are in force in the State of Mizoram.

1. Central PWD Manual,
2. Financial Power issued by the State Govt. from time to time,
3. EPC mode for tendering system.
4. Highway Act.

Acts and rules pertaining to the Department are all uploaded in the Department Website – pwd.mizoram.gov.in and is open to the public.

F. CATEGORIES OF DOCUMENTS :

A statement of the categories of documents that are held by it or under its control; (under section 4(b)(vi));

1. Scheduled of Rates (SOR),
2. Registration of Contractors,

These documents are uploaded in the pwd.mizoram.gov.in.

G. ARRANGEMENT FOR FORMULATION OF POLICY :

The particulars of any arrangement that exist for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof; (under section 4(b)(vii));

1. Memorandum of Understanding (MoU) was signed with Central Young Mizo Association (CYMA) for the monitoring of works. 

1. There is a Public Private Partnership (PPP) in some small areas for the maintenance of selected roads.

1. BOARDS, ETC.

A statement of the boards, councils, committees and other bodiesconsisting of two or more persons constituted as its parts or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public; (under section 4(b)(viii));

The Mizoram Road Fund Act 2007 was introduced on 5^th April 2007 for establishing the Mizoram Road Fund to make better provision for the rehabilitation, maintenance and repair of roads, giving priority to the core network; and providing for the appointment of a Road Fund Board to administer the fund, formulate and co-ordinate road planning, approve the road funding program and make recommendations to the Government on road network, road safety and traffic management policies and strategies for the State.

The Mizoram Road Fund Act, 2007 was amended and published in the Mizoram Gazette on 9^th September 2016 and was named, The Mizoram Road Fund (Amendment) Act 2016. The Act provides the Board consisting of the following persons:-

(a) Minister, PWD                                                                                          - Chairman

(b) Chief Secretary                                                                                         - Vice Chairman 

(c) Principal Secretary/Secretary, PWD                                             - Member Secretary

(d) Financial Commissioner/Secretary                                                - Member

(e) Principal Secretary/Commissioner, Planning                            - Member

(f)   Secretary, Law & Judicial Department                                          - Member

(g) Secretary, Transport Department                                                   - Member

(h) Secretary, CR & SD                                                                                  - Member

(I) Engineer -in- Chief, PWD                                                                      - Member

(J) Commissioner, AMC                                                                               - Member

(K) Inspector General Police                                                                     - Member

(l) Chief Engineer, Roads, PWD                                                                - Member

(m) Chief Engineer, Highways, PWD                                                     - Member

(n) Chief Engineer, Buildings, PWD                                                        - Member

(o) Director, Transport Department                                                     - Member

(p) Commissioner, Taxation Department                                           - Member

(q) 3 Representatives from stake holder                                             - Nominated Member

(r) 4 Representatives from NGO’s                                                           - Nominated Member

Pursuant to the Act, the Mizoram Road Fund Rules, 2017 was made, approved and Notification of the Rules issued on 16.06.2017. The Rules provide Executive Committee with the following members :-

1. Principal Secretary/Secretary, PWD                      - Chairman
2. Addl. Secretary(Budget), Finance Department      - Vice Chairman
3. Engineer-in Chief, PWD                                            - Member Secretary
4. Chief Engineer, Roads, PWD                                                - Member
5. Chief Engineer, Highways PWD                               - Member
6. Chief Engineer, Buildings PWD                               - Member
7. Representative from stake holder and NGO’s       - 1 each

            The Mizoram Road Fund Board Secretariat (MRFBS) was established and started functioning from 11^thApril 2018 vide No. H-11018/11/2018-PWD(E) Dt. 11.4.2018 with existing establishment of Mechanical Circle. To facilitate the functioning, one Executive Engineer (Civil) and one Assistant Engineer (Civil) are attached in the establishment on temporary posting. The Accounts Officer in Engineer-in-Chief, PWD’s Office is also assigned to act as the Accounts officer of the Board Secretariat. 

            The present strength of the Secretariat is as follows:-

1. Chief Executive Officer       - 1no
2. Executive Engineer             - 1 no
3. Assistant Engineer              - 2 nos
4. Accounts Officer                  - 1 no
5. Head Assistant                     - 1 no
6. JE                                            - 1 no
7. UDC                                        - 1 no  
8. LDC                                         - 2 nos
9. IV^th Grade                              - 4 nos

1. LIST OF OFFICERS AND STAFF:

A directory of its Officers and employees, (under section 4(b)(ix));